Employee Photo-ID Card - Application Form

To request an Employee Photo-ID Card, please use the webform below to apply.

Staff and Faculty at the Thunder Bay campus please go to the library to have your photo take and ID card issued

Please use the Special Instruction comment box to indicate the campus you are working from.

Guidelines for Photo Submission

Guidelines for Photo Submission

Your photo must be:

  • Your photo must reflect your current appearance. – taken within the last 6 months
  • Your face must be fully and clearly visible - you are allowed to smile!
  • Your photo must be centered and taken straight on, with face and shoulders centered and squared to the camera.
  • No red eye or flash reflection.
  • Photo should capture from slightly above top of hair to middle of chest. Your shoulders must be covered.
  • Your photo must be in colour.
  • A uniform background (white preferred).
  • Your photo must be in JPEG/JPG format with a reasonable resolution suitable for printing. Your image file must be no larger than 5MB.
  • Photo must be portrait orientation.
  • File must be saved with your student number (i.e. Firstname-LastName.jpg).

Your photo must NOT have:

  • Sunglasses or hats or other obstructing items. Your photo may include headpieces if worn daily for religious purposes but they should not obscure or cast shadows on the eyes or any other part of the face.
  • Your photo must not be digitally altered -no filters, snapchat etc. (cropping and resizing is acceptable).
  • Cannot have other people or objects in the photo.
  • Photo cannot be landscape orientation.
  • No Shadows.
  • Must not have inappropriate expressions.

Photo ID examples 

If you have any special instructions for processing your Employee Photo-ID Card, or if you would like to provide a preferred name you would like to have displayed on your card (i.e. different from your name as housed in Banner), please provide us with this information in the box above.

IMPORTANT: Before uploading, name your photo file in this format: Firstname-Lastname.jpg (See other photo requirements listed above)

One file only.
5 MB limit.
Allowed types: jpg, jpeg.

Related Links

/department/computer-services/employee-photo-id-card-application