Image for Health Records Clerk

Confederation College Recognition of Achievement

Health Records Clerk

The Health Records Clerk program teaches essential skills and medical knowledge to operate records management systems in healthcare settings. Students learn to manage complex health information, maintain patient records, and use automated technologies to ensure effective and efficient healthcare information management.

Program Start Options

IntakeDurationFormatCampusDomesticInternational
5073
Any Time
Up to 5 years
1 semester
Part-Time
Online Self-Paced
Remote
Domestic students accepted
International students not accepted
Distance Education Program

With the increasing production of and demand for complex information and the widespread use of automated technologies, organizations are striving to manage information effectively and efficiently — and this program will help you do just that. The part-time Health Records Clerk program teaches the skills and medical background you need to operate a records management program in any healthcare setting.

What you will learn

You benefit from a foundation of study that prepares you for support-staff opportunities in the healthcare field. Learn to maintain accurate records in a hospital or other medical setting, and to manage and maintain patient health files. Learn vital communication skills, attention to detail and accuracy, analytical and interpersonal skills, and specialized medical/healthcare knowledge. Study hospital and medical staff organization, patient record content, procedures in filing, numbering and retention of patient records, qualitative analysis, release of information, forms control and design, indexes and registers, reimbursements, regulatory and accrediting agencies, and alternate healthcare delivery systems.

Please review the Courses, Admissions Requirements and Getting Started tabs for more information on this program.

Getting Started

Learn how to begin your educational journey by visiting our Getting Started page.

Contact Information

Admission Requirements

Any Time

Any Time (5073)

Admission Requirements for Domestic Students

  1. 19 years of age or older or
  2. Ontario Secondary School Diploma (or equivalent) with courses from the College (C), University (U), University/College (U/C), or Open (O) preparation levels with Grade 12 English (E/C/U) Level.
  3. or successful completion of the Mature Student Assessment.
  4. or successful completion of the Canadian Adult Education Credential (CAEC) or General Education Development Test (GED), prior to May 2024.
  5. or appropriate credits from the Academic and Career Entrance (ACE) program - LBS level 5 Communications and LBS level 4 Mathematics.

Complete the Application for Admission to Part-time Program

Admission Requirements for International Students

This intake is not available for international students.

Courses

1 intake

Any Time5073

Semester 1

OL 402

Medical Terminology

42 hours

Develop the language required to communicate effectively in a medical setting. Medical terminology and word structure related to twelve body systems will be studied. Terminology related to basic diagnostic procedures and basic pharmacology will be included.

OL 406

Medical Terminology II

36 hours

This course has been designed for medical office professionals to concentrate on the pronunciation and verbalization of medical terminology that was learned in the first level of Medical Terminology. Students will listen to audio files to learn the pronunciation of medical terms involving all body systems. Assessment of the student's ability to pronounce medical terms will be done through audio files recorded by the student and submitted for evaluation. There is also a theory component to each assignment to be done online. Computer Software Required: Audio recording program. Computer microphone required to record assignments. Computer with: Windows, or Mac OS X, AND CD/DVD drive, sound card, speakers, media player software (ie: Windows Media Player). Students may also use recording software such as Voice Record Pro on their cell phone or tablet to do their audio recordings. Prerequisite: OL402 Medical Terminology

OL 468

Essentials in Health Records Management

36 hours

This course studies the record keeping practices in hospitals and physician's offices. Emphasis is placed on hospital and medical staff organization, patient record content, procedures in filing, numbering and retention of patient records, qualitative analysis, release of information, forms control and design, indexes and registers, reimbursements, regulatory and accrediting agencies, and alternate health care delivery systems.

OL 470

Medical Office Procedures

45 hours

Medical Office Procedures is designed for the learner who is pursuing a career in health administration in a physician's office, clinic, or hospital setting. It will include information on professional and career responsibilities, interpersonal and written communications, safety standards, infection control, records management, order entry, financial administration, and managing the medical office. The Canada Health Act and the principles of OHIP medical billing will be introduced.

OL 441

Working and Communicating in a Medical Setting

36 hours

Learn theory and techniques for effective interactions and work skills in a wide variety of medical settings. Students will focus on developing their communication and human relations skills in addition to increasing their ability to navigate the medical settings including professional roles, responsibilities and professional development.

OL 424

Medical Conditions for Medical Office Professionals

45 hours

This course introduces the student to important concepts related to human diseases. The most common diseases and disorders of each body system are presented along with a review of the anatomy and physiology pertinent to the content. Additionally, the effects of aging on the system and the relationship of aging to disease are presented. This course is open to people currently employed in health related areas or to those who hope to do so in the future.

Meet the Program Staff

1 staff member

Careers

A graduate of the Health Records Clerk program may have the opportunity to work in hospitals, doctor/physician offices, medical care centres, long-term care homes, senior housing, walk-in clinics, specialized clinics/labs, insurance companies, social services agencies, disability organizations, and other healthcare centres and facilities.

See Career Opportunities

Clicking the button will take you to a detailed dashboard with up-to-date job data tailored to your program, including salary ranges, job titles, and projected demand.

Pathways

Confederation College offers a variety of articulation agreements designed to help you advance your education and career. Whether you're coming to us from another institution or planning your next steps after completing your program, our pathways make your transition seamless and effective.

Students at Confederation College

We're here to help

Have questions before you apply?

Not sure if this is the right fit? Our recruitment team can help you navigate admission requirements, program details, and campus life.