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Frequently Asked Questions About Convocation - Thunder Bay Campus

Frequently Asked Questions Thunder Bay Campus Convocation
 

  1. WHEN & WHERE IS THE CONVOCATION CEREMONY?
  2. WHEN DO I ARRIVE AT THE AUDITORIUM?
  3. CAN I ATTEND A REGIONAL CAMPUS AND WALK ACROSS THEIR STAGE EVEN IF I ATTEND THE THUNDER BAY CEREMONY?
  4. WHEN AND WHERE DO I GET MY GOWN AND ASSOCIATE HOOD?
  5. WHAT SHOULD I WEAR UNDERNEATH MY GOWN?
  6. WHAT IS AN ASSOCIATE HOOD?
  7. HOW DO I WEAR THE HOOD?
  8. HOW LONG IS THE CEREMONY?
  9. WHAT IF I AM UNABLE TO CLIMB THE STAIRS OR REQUIRE SPECIAL ASSISTANCE?
  10. CAN I LEAVE MY PURSE OR PERSONAL BELONGINGS ON THE MEZZANINE OR BALCONY?
  11. WHERE DO I GET MY CONVOCATION BOOK?
  12. WHAT AM I EXPECTED TO DO?
  13. WHAT IF I AM GETTING MORE THAN ONE CREDENTIAL?
  14. WHAT IF I AM RECEIVING AN AWARD?
  15. WHAT IF I HAVE TO LEAVE EARLY OR TEND TO A PERSONAL NEED?
  16. HOW DO I GET MY ACTUAL DIPLOMA/CERTIFICATE?
  17. CAN I KEEP THE HOOD?
  18. WHY IS MY NAME MISSING FROM THE CONVOCATION BOOK?
  19. WHERE CAN I PURCHASE A FRAME FOR MY DIPLOMA OR GRADUATION PICTURE?
  20. WHAT IF I CANNOT ATTEND THE CEREMONY. HOW WILL I RECEIVE MY CREDENTIAL?

WHEN & WHERE IS THE CONVOCATION CEREMONY?

Please check the Dates and Locations web page.

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WHEN DO I ARRIVE AT THE AUDITORIUM?

Graduates

Thunder Bay graduates - Arrive 1 ½ hour before the ceremony and go directly to the tent to pick up your gown and hood, then proceed into the auditorium your program will be posted at the bottom of each set of stairs.

Guests

Thunder Bay - Guests will be able to enter the auditorium one hour before each ceremony. Tickets are not required for guests to attend the ceremonies. There is no assigned seating and it is first come first serve

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CAN I ATTEND A CAMPUS CONVOCATION CEREMONY EVEN IF I DON’T ATTEND CLASSES AT THAT CAMPUS?

Yes. It is automatically assumed you are attending the campus you are currently enrolled at. However, if you would like to attend an alternate campus ceremony, please fill in the Campus Selection form. Only fill in this form if you wish to attend a campus ceremony other than the campus you are currently enrolled.

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WHEN AND WHERE DO I GET MY GOWN AND ASSOCIATE HOOD?

Thunder Bay only - You will rent your gown and associate hood through a third party vendor. You will be sent an email when the website is open to take orders. Ordering is free before a certain deadline date.

If you have missed the deadline to order your gown and associate hood they will be available the day of Convocation for a fee.

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WHAT SHOULD I WEAR UNDERNEATH MY GOWN?

Something comfortable and cool as the stage will get quite warm during the ceremony. Suit jackets can be worn but is not recommended. Please note: Your lower legs and foot wear will be visible.

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WHAT IS AN ASSOCIATE HOOD?

Associate Hoods indicate your program credential.

One Year Ontario College Certificate

- 1 thin blue ribbon/stripe

Two Year Ontario College Diploma

- 2 thin blue ribbon/stripes

Three Year Ontario College Advanced Diploma

- 3 thin blue ribbon/stripes

One Year Ontario College Graduate Certificate

- 1 thick blue cord

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HOW DO I WEAR THE HOOD?

Associate Hoods rest on your shoulders with the coloured stripes or cord facing the front. Volunteers will be available to assist you on Convocation Day to ensure your hood is on correctly.

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HOW LONG IS THE CEREMONY?

The ceremony is approximately 2 ½ hours in length.

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WHAT IF I AM UNABLE TO CLIMB THE STAIRS OR REQUIRE SPECIAL ASSISTANCE?

Please complete the Assistance During Convocation Form available on the Convocation Website. Identify yourself to the staff/volunteers when you arrive at the auditorium. They will be happy to assist you.

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CAN I LEAVE MY PURSE OR PERSONAL BELONGINGS ON THE MEZZANINE OR BALCONY?

No. You need to make arrangements to have someone in the audience hold your belongings. There is no coat check available. 

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WHERE DO I GET MY CONVOCATION BOOK?

Grads

- on your stage chair

Guests

- handed out when entering the auditorium

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WHAT AM I EXPECTED TO DO?

Once you have received your gown and associate hood from the tent outside you will go into the auditorium and follow the signs to the floor your program is on. A staff or faculty member will hand you a card with your name on it (this is what the Orator on stage will use to call your name). Students with a 3.5 GPA or higher will receive an honour cord. You will then be lined up in alphabetical order per program until the ceremonies start.

Watch the graduate in front of you. You will be led in procession. Stay standing until after “O Canada”. You will be signaled when your row is to get up and walk to the announcer’s side. You will be instructed to walk up to the Orator, hand them your name card and whisper your name to them. Once your name is announced you are to walk across the stage. You will be greeted by the President, a Board of Governors’ member, the Dean of your school and your program Coordinator/designate. The President will hand you a diploma case on stage. You will then be led by staff on stage behind the curtain to be given your credential and directed back to a seat on stage. Do not leave anything behind. You may not return to the same seat.

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WHAT IF I AM GETTING MORE THAN ONE CREDENTIAL?

You will need to decide what program you wish to cross the stage with as you will only be crossing the stage once. Both credentials will be given to you after you cross the stage.

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WHAT IF I AM RECEIVING AN AWARD?

Depending on the award you may receive it on stage or as part of your credential package. Some awards may be mailed at a later date if award assessments cannot be completed in time for the ceremony.

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WHAT IF I HAVE TO LEAVE EARLY OR TEND TO A PERSONAL NEED?

Once you’ve crossed the stage instead of returning to your seat please advise the stage staff you have to leave. They will guide you in exiting the stage.

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HOW DO I GET MY ACTUAL DIPLOMA/CERTIFICATE?

You will receive your credential once you cross the stage before you are directed back to your seat.

If you are not attending convocation your diploma/certificate will be available to pick up at The Information Hub the Monday afternoon following the Convocation ceremony.

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CAN I KEEP THE HOOD?

You can request this through the third party vendor providing the gowns and hoods.

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WHY IS MY NAME MISSING FROM THE CONVOCATION BOOK?

We try our best to include all graduates in the Convocation book. We apologize if we missed your name.

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WHERE CAN I PURCHASE A FRAME FOR MY DIPLOMA OR GRADUATION PICTURE?

You may visit the Milburn Universal Designs webpage to purchase a diploma frame http://www.mdf-conf.ca/

Grad Bears and Roses will be available for purchase before and after each ceremony in the Auditorium.

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WHAT IF I CANT MAKE IT TO THE CEREMONY. HOW WILL I RECIEVE MY CREDENTIAL?

If you are not attending convocation your diploma/certificate will be available to pick up at The Information Hub or your regional campus the next business day following Convocation.

If you have other questions or concerns do not hesitate to contact the Registrar’s office

registrationservices@confederationcollege.ca or your Regional Campus.

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